Administrative Position

The Town of Rye is accepting resumes for the full-time position of Administrative Intern. Located in the hills of Southeastern Westchester, the Town of Rye is comprised of the Villages of Port Chester and Rye Brook, and the Rye Neck portion of the Village of Mamaroneck. It contains three school districts and operates two parks, Crawford Park and Rye Town Park. The Town is responsible for Town Records, the assessment of 11,200 parcels and the collection of taxes totaling more than $200 million annually. It operates one of the busiest justice courts in the state of New York.

You will join a fast-paced management team that oversees operations for all service areas. The Intern works directly with the Town Administrator as an assistant who will carry out projects of a broadly-defined nature, requiring a high degree of initiative, good judgment, energy, discretion and tact. This position will offer increasing levels of responsibility. This is a great place to begin a career in municipal management.

RESPONSIBILITIES 

  • Assist the Town Administrator in facilitating the general efficiency and smooth running of the Town and Parks by implementing projects assigned;
  • Act as liaison between the Town Administrator and departments as needed;
  • Implementing special projects as assigned including handling specific vendor or service provider relationships, subscriptions, drafting Requests for Proposals (RFP) and Request for Qualifications (RFQ)
  • Attend special events, official ceremonies and Town and Park Commission Meetings;
  • Respond to constituent Emails and phone calls;
  • Assist the Town Administrator during budget season by scheduling workshops, conduction research for proposed new projects. This might include conducting salary and municipal fee surveys, doing financial and revenue analyses and preparing presentations;
  • Handle the Town's grants administration. Prepare background documentation and research needed for gran applications. Once grants are awarded, maintain detailed files and records throughout the gran implementation period to ensure compliance with requirements of each grant, and manage quarterly submittals for reimbursement and final grant closeout and reporting;
  • Provide staffing support for the Town Council and Rye Town Park Commission as needed;
  • Attend monthly Council, Park Commission and Friends Organization meetings;
  • Serve as the government liaison to the Town Sustainability Committee and Friends Organizations;
  • Responsible for special projects, as assigned.

DESIRED ABILITIES AND ATTRIBUTES

  • A positive and solution-oriented attitude with the desire to learn
  • Discretion and trustworthiness: you will often be party to confidential information
  • Strong organizational, administrative and time management skills
  • Structured thinker with the ability to see the big picture as well as focus on details
  • Demonstrated record of high standards and accuracy
  • Advanced proficiency in Word, Excel and PowerPoint
  • Comfortable with Information Technology with the ability to learn new systems
  • Great written and verbal communication skills
  • Public Service Orientation with excellent interpersonal skills
  • Independent self-starter with ability to multi-task in a fast-paced environment

REQUIRED SKILLS:

Good knowledge of principles, practices and organization of Municipal Government administration; good knowledge of the concepts and techniques of municipal operations; project management; familiarity with research methods and fundamentals of statistics; ability to interpret and make clear and accurate analyses of facts, figures and concepts; ability to present data, reports and comments clearly and concisely in both oral or written formats; ability to meet and deal with the public effectively; ability to read, write, speak, understand, and communicate in English fluently; demonstrate accuracy, acuity, honesty, resourcefulness and dependability.

MINIMUM ACCEPTABLE TRAINING AND/OR EXPERIENCE:

Satisfactory completion of 60 college credits* from a recognized college or university and two (2) years office support, staff or administrative experience in a public or private sector agency. A plus: an MPA and familiarity with municipal government, finance, operations and functions;

SUBSTITUTION: Satisfactory completion of an additional 30 college credits* may be substituted on a year for year basis for each year of the above stated work experience.

NOTE
: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience.

*SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a postsecondary, degree-granting institution.

This is a one-year, full-time position. Compensation: $50,000 – $65,000 depending on qualifications and experience. Submit a resume (including a copy of your transcript) and letter of interest to DReisner@TownofRyeNY.com

Apply Here